Privacy Policy
HSB Japanese Language School (hereinafter referred to as “the School”) is committed to protecting the personal information of our students, parents, and website visitors. This Privacy Policy outlines how we collect, use, and safeguard your personal information in compliance with Japan’s Act on the Protection of Personal Information (APPI).
1. Collection of Personal Information
The School collects personal information necessary for providing our educational services and enhancing our students’ learning experience. The information we may collect includes, but is not limited to:
- Name, address, email, and phone number
- Date of birth, nationality, and emergency contact information
- Educational background and language proficiency
- Payment and billing information
- Website usage data (via cookies and analytics tools)
2. Purpose of Use
The personal information we collect is used for the following purposes:
- To manage enrollment and attendance records
- To provide educational guidance and support services
- To process tuition payments and other administrative requirements
- To communicate important school updates, events, and other relevant information
- To ensure the safety and security of students and staff
The School will not use personal information for purposes other than those listed above without obtaining consent from the individual concerned, except as permitted by law.
3. Security Measures
The School implements appropriate security measures to prevent unauthorized access, disclosure, modification, or destruction of personal information. We regularly update and audit our security practices to ensure compliance with relevant data protection laws.
4. Provision of Personal Information to Third Parties
The School will not provide personal information to third parties without the individual’s consent, except when:
- Required by law
- Necessary to protect a person’s life, health, or property in emergencies
- Permitted under other exceptions stipulated in the Act on the Protection of Personal Information (APPI)
5. Disclosure, Correction, and Deletion of Personal Information
Individuals have the right to request access to, correction of, or deletion of their personal information held by the School. To make such a request, please contact us using the contact information provided below. The School will respond to requests in accordance with applicable laws and regulations.
6. Use of Cookies
The School’s website may use cookies to enhance user experience and analyze website traffic. Cookies are small data files stored on your device to help us recognize you and remember your preferences. You can manage cookie settings in your browser, though disabling cookies may affect website functionality.
7. Contact Information
For inquiries regarding this Privacy Policy or handling of personal information, please contact us at:
HSB Japanese Language School
Address: 〒320-0821 Ichijou 3-1-6 Utsunomiya, Tochigi JAPAN
Phone: 028-611-1480
Email: contact@hsblanguageschool.com
8. Updates to This Policy
The School reserves the right to update this Privacy Policy as necessary to reflect changes in our practices or legal requirements. We encourage you to periodically review this page for the latest information on our privacy practices. Any updates will be effective immediately upon posting.